Why InvoicePilot
The problem
Every late invoice turns into another uncomfortable task on your list.
Awkward follow-ups
Writing the same “just checking in” email, again.
Chasing clients
Calls and pings that strain good relationships.
Scattered spreadsheets
Payment status lives in five tabs and your memory.
The InvoicePilot way
Reminders go out on schedule, and you always know where money stands.
Automatic reminders
Polite, timed nudges before and after every due date.
Clear payment tracking
Paid, pending, and overdue in one live view.
Professional communication
On-brand messages that keep clients on good terms.
Ready to see the switch in practice? See how it works in 3 steps
How it works
Set it up once in about ten minutes. InvoicePilot handles the follow-ups while your team gets back to client work.
Link the tools you already use. Clients, invoices, and due dates sync automatically, with no spreadsheets to import.
Pick a polite, on-brand sequence. Reminders go out before and after due dates, and stop the moment a client pays.
See paid, pending, and late accounts in one view, so you always know what is coming in and who needs attention.
Average setup: about 10 minutes · No credit card required
Estimate your time savedCapabilities
Six focused tools that replace spreadsheets, sticky notes, and awkward emails with one calm, predictable workflow.
See how it worksPolite reminders go out before and after due dates, on schedule, every time.
See paid, pending, and partial payments across every client in one clear view.
Warm, branded messages prompt action without straining the relationship.
Set escalation rules once and let follow-ups run when invoices slip.
Days-late flags and priority sorting surface aging invoices before they stall.
Track days-to-paid and recovered revenue in reports your team actually reads.
ROI calculator
Drag the sliders to match your workload — your estimate updates instantly, no signup or submission required.
Assumes about 15 minutes of manual follow-up per invoice and a $1,500 average invoice value.
Hours saved per month
30hrs
Time your team stops spending on reminder emails.
Cash collected sooner
$126,000
Revenue that reaches your account earlier each month.
What this means: money that lands weeks earlier covers payroll and contractors on time, funds new hires without dipping into credit — and your team never has to write another awkward follow-up.
See How It WorksFits the stack your agency already runs on
Security & reliability
Your invoices, client data, and payment records stay protected, and InvoicePilot stays online while you get paid.
99.98%
Platform uptime
Rolling 12-month average, monitored around the clock.
4,000+
Agencies
Studios, consultancies, and creative teams getting paid on time.
$120M+
In invoices tracked
Reminders sent and payments reconciled, with nothing slipping through.
Every invoice, reminder, and payment record is encrypted and handled with professional-grade controls, so your clients see a polished process and your finances stay private.
See How It WorksAES-256 encryption
Data encrypted at rest
TLS 1.3
Encrypted in transit
SOC 2 Type II
Audited security controls
GDPR ready
Privacy-first data handling
Pricing
Pick the plan that fits your client load. Every plan includes automated reminders and payment tracking, with no setup fees.
Pay yearly and get 2 months free.
For freelancers and small studios putting reminders on autopilot.
$19per month
$190per year
Billed monthly · cancel anytime
2 months freeBilled annually
For growing agencies that want full visibility into late payments.
$49per month
$490per year
Billed monthly · cancel anytime
2 months freeBilled annually
For multi-client teams that need reporting, control, and scale.
$99per month
$990per year
Billed monthly · cancel anytime
2 months freeBilled annually
Not sure which plan fits? See How It Works
Add-ons
Round out your workflow with optional extras. Add them whenever your agency needs more.
No add-ons available right now
Every plan already includes automated reminders and payment tracking. Check back soon for extras.
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Customer stories
Studios and small teams use InvoicePilot to replace awkward follow-ups with calm, automated reminders — and see the difference in their cash flow within weeks.
See How It Works“InvoicePilot took our follow-up process from awkward and inconsistent to automatic and professional. We spend less time nudging clients and get paid sooner.”
“We used to track overdue invoices in a spreadsheet that nobody trusted. Now the whole team has a clear view of what is paid, late, and in motion.”
“The reminder flow feels respectful to clients, but it still keeps payment moving. That balance has made a real difference for our cash flow.”
“It is one of those tools that quietly saves hours every month. We set it up fast and immediately stopped chasing invoices manually.”
